Jobbir – Privacy Notice (US and International Users)

1. Who We Are

Jobbir is an online applicant tracking system (ATS) and job posting platform operated by IT SERVICES & HUMAN JOB TALENT S.R.L., a company established in the Republic of San Marino.

Jobbir acts primarily as a technology provider that enables employers and recruiters to create and manage job postings and recruitment workflows. Jobbir is not an employer, recruiter, staffing agency, or employment agency and does not make hiring decisions or evaluate candidates on behalf of Clients.

We provide software and services that allow:

• employers and recruiters (“Clients”) to create and manage job postings, receive and organize applications, and manage recruiting workflows;
• candidates (“Users”) to create profiles, submit applications and communicate with employers.

Personal information is stored and processed on servers located in San Marino and/or the European Union, and may be accessed remotely by our Clients and service providers in other countries, including the United States.

2. Information We Collect

We may collect the following categories of information.

2.1 Information you provide directly

For employer / recruiter accounts

• Name and surname
• Business email address and phone number
• Company name, role/title and industry
• Login credentials (username, password)
• Billing details (company address, tax/VAT ID, billing contact)

For candidate accounts and job applications

• Name and surname
• Contact information (email address, phone number)
• Location (city, country)
• CV / résumé information (education, work experience, skills, languages, qualifications)
• Links to online profiles (e.g., LinkedIn, portfolio) if you choose to provide them
• Answers to application questions and any other information you choose to include in your CV, application forms or messages to employers

Important: Please do not include Social Security Numbers, full credit/debit card details, bank account numbers, medical information or other highly sensitive personal information in your CV, cover letter or application documents.

Other information

• Content of messages you send to us via contact forms, email, or support channels
• Your preferences related to notifications, saved searches, language or communication settings

2.2 Information collected automatically

When you visit the Site or use the Services, we automatically collect certain technical information, such as:

• IP address
• Browser type and version
• Device type, operating system and language settings
• Pages visited, links clicked, date and time of access
• Referring URL and other diagnostic and usage data

We may use cookies, web beacons and similar technologies to collect some of this information. See “Cookies and Tracking Technologies” below.

2.3 Information from other sources

We may receive information from:

• Clients, if they import or upload candidate data into Jobbir (for example, CVs obtained through other channels);
• service providers, such as analytics services or communication tools;
• publicly available sources (e.g., public professional profiles), where permitted by law.

3. How We Use Personal Information

We use personal information for the following purposes:

To provide and operate the Services

• Creating and managing employer and candidate accounts
• Publishing job postings and enabling candidates to apply
• Allowing Clients to receive, review, sort and manage applications
• Sending transactional emails and notifications related to account activity, job postings or applications

To manage our business relationship with you

• Processing subscriptions, orders and payments
• Providing customer service and technical support
• Communicating with you about your account and the Services, including updates and security alerts

To maintain and improve the Site and Services

• Monitoring usage and performance of the Site and Services
• Fixing bugs and improving security
• Developing and testing new features and functionalities

For marketing and communication (where permitted)

• Sending information about our Services, new features, offers or events that may be of interest to you
• Managing newsletters and email campaigns

You can opt out of marketing communications at any time by clicking the “unsubscribe” link in our emails or by contacting us at [email protected].

For security, fraud prevention and compliance

• Detecting and preventing fraudulent, abusive or unauthorized activities
• Protecting the security and integrity of our systems, Services and users
• Complying with legal obligations and responding to lawful requests from public authorities

We do not use personal information for materially different, unrelated or incompatible purposes without notifying you and, where required, obtaining your consent.

4. Payments

Paid subscriptions to Jobbir may be processed via third-party payment processors, such as PayPal or card payment providers.

We do not store full credit or debit card numbers, CVV codes or bank account numbers on our own servers.

Payment information is handled directly by the payment processor, which acts as an independent data controller or processor subject to its own privacy and security practices.

We may store limited payment-related information, such as:

• the last digits of a card number (if provided by the processor),
• transaction dates, amounts, and status,
• payer’s name, email address and billing details.

This information is used for billing, accounting, fraud prevention and customer support.

5. How We Share Personal Information

We may share personal information with:

5.1 Clients (employers and recruiters)

When you apply for a job through Jobbir, your application data (CV, contact details, answers, messages and any other information you submit) is shared with the employer or recruiter who posted that job or who has access to the relevant Jobbir account.

The employer or recruiter receiving your application acts as an independent data controller for the recruitment process and is responsible for its own use and handling of Candidate information, including any retention, sharing, or further processing performed outside the Jobbir platform.

Employers may also share candidate information within their organization among authorized users (for example, HR staff, hiring managers, company directors).

5.2 Service providers

We engage trusted third-party companies to help us operate our business and provide the Services, such as:

• hosting and cloud infrastructure providers
• email delivery and notification services
• analytics and performance monitoring tools
• payment processors and billing platforms
• customer support and ticketing tools

These providers may only process personal information according to our instructions and for the purposes described in this Notice. We require them to implement appropriate security measures.

5.3 Professional advisers

We may share information with lawyers, accountants, auditors and other professional advisers where necessary to obtain advice or protect our business.

5.4 Legal and governmental authorities

We may disclose personal information when required by law, regulation, court order or governmental request, or when we believe in good faith that disclosure is necessary to:

• comply with a legal obligation,
• protect our rights, property or safety, or that of our users or third parties,
• prevent or investigate possible wrongdoing in connection with the Services.

5.5 Business transfers

If we are involved in a merger, acquisition, sale of assets, financing or similar transaction involving all or part of our business, personal information may be transferred as part of that transaction. We will take reasonable steps to ensure that any successor entity respects this Notice or provides a similar level of protection.

5.6 Applications via third-party platforms

Jobbir may allow Candidates to apply to job postings through third-party job boards and social platforms (for example, Indeed, LinkedIn, Jooble, Careerjet and similar services). In some cases, job postings created by Clients may be distributed to these platforms through technical integrations or intermediary recruitment systems. When a Candidate applies on a third-party platform, that platform may collect and process the Candidate’s information under its own privacy policy and terms. Depending on the integration, Jobbir and/or the relevant Client may receive the Candidate’s application data from that third party.

5.7 Sale or sharing of personal information

We do not sell personal information for money, and we do not engage in practices that would constitute a “sale” or “sharing” of personal information as those terms are defined under the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA).

If this changes in the future, we will update this Notice and provide a “Do Not Sell or Share My Personal Information” link, as required by law.

6. Cookies and Tracking Technologies

We use cookies and similar technologies to:

• keep you logged into your account,
• remember your preferences and settings,
• analyze usage and performance of the Site,
• improve the security and functionality of the Services.

Cookies are small text files stored on your device. You can control cookies through your browser settings. If you disable certain cookies, some features of the Site or Services may not function properly.

If we use third-party analytics tools (for example, to understand how users interact with Jobbir), those providers may collect information about your use of the Site over time and across different websites and online services.

7. Data Security and Florida Residents (FIPA)

We implement reasonable administrative, technical and physical measures designed to protect personal information against accidental or unlawful destruction, loss, alteration, unauthorized access, disclosure or use.

However, no internet-based service or electronic storage system can be guaranteed to be completely secure. Users should take appropriate steps to protect their account credentials and personal information.

If we determine that a data security incident has occurred involving personal information of Florida residents, we will provide notice:

• to affected individuals, and
• where required by law, to the Florida Department of Legal Affairs,

as expeditiously as practicable and no later than 30 days after determining that a breach occurred, unless a longer period is allowed (for example, at the request of law enforcement or as otherwise permitted by law).

8. Data Retention

We retain personal information for as long as necessary to:

• provide the Services and manage your account,
• comply with legal, accounting and reporting obligations,
• resolve disputes and enforce our agreements.

For candidate data (CVs and applications):

• CVs and application data stored in Jobbir are retained for as long as the relevant Client’s subscription is active and as necessary for recruiting purposes;
• when a Client’s subscription expires, or when data is no longer needed, CVs and application data are deleted or anonymized within a reasonable period of time, unless a longer retention period is required by law or agreed with the Client.

When personal information is no longer needed for the purposes for which it was collected, we will delete it or anonymize it within a reasonable timeframe.

9. International Data Transfers

Our company is established in the Republic of San Marino, and our main servers are located in San Marino and/or the European Union.

When you use the Services from the United States or other countries, your information will be transferred to and processed in San Marino, the EU and other jurisdictions where our service providers operate. The data protection laws of these countries may differ from those in your country of residence.

We take appropriate steps to protect personal information in connection with such transfers, including the use of secure transmission protocols, access controls, and contractual safeguards with our service providers.

10. Your Rights and Choices

Regardless of where you live, you may have the following rights in relation to your personal information:

• Access: request confirmation that we process your personal information and obtain a copy of that information.
• Correction: request correction of inaccurate or incomplete personal information.
• Deletion: request deletion of personal information where it is no longer necessary for our purposes, subject to legal or contractual obligations that may require retention.
• Restriction or objection: in some cases, request that we restrict certain processing or object to certain uses of your information.
• Opt-out of marketing: you can opt out of marketing communications at any time by using the “unsubscribe” link in our emails or by contacting us.

To exercise these rights or submit a privacy request, you can contact us at:

We may need to verify your identity before responding to certain requests. We will respond within a reasonable period of time and in accordance with applicable laws.

11. Additional Information for California Residents

If you are a California resident, the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA), provides you with specific rights regarding your personal information.

Categories of personal information collected

In the past 12 months, we may have collected the following categories of personal information (as defined by the CCPA):

• Identifiers: name, email address, phone number, IP address, account username
• Commercial information: subscription plan, purchase history, billing details
• Internet / electronic activity: browsing history on the Site, interactions with the Services, device information
• Professional or employment-related information: job titles, company name, industry (for employer accounts); work experience, education, skills (for candidate accounts)
• Geolocation data: approximate location inferred from IP address

These rights include:

Right to know and access

The right to request that we disclose:

• the categories of personal information we have collected about you,
• the categories of sources from which it was collected,
• the business or commercial purposes for collecting it,
• the categories of third parties with whom we share it,
• and the specific pieces of personal information we hold about you.

Right to delete

The right to request deletion of personal information we collected from you, subject to certain exceptions (for example, where we must keep data to comply with legal obligations or to complete a transaction).

Right to correct

The right to request correction of inaccurate personal information.

Right to opt-out of sale or sharing

The right to direct us not to sell or share your personal information with third parties. As noted above, we do not currently sell or share personal information as those terms are defined by the CCPA/CPRA. If this changes, we will implement appropriate opt-out mechanisms.

Right to non-discrimination

We will not discriminate against you for exercising your privacy rights under California law.

To make a request under California law, you or your authorized agent can contact us at [email protected] and clearly state that you are making a “California privacy rights request”. We will verify your identity and respond as required by applicable regulations.

12. Children’s Privacy

Our Services are not directed to children under the age of 16, and we do not knowingly collect personal information from children under 16.

If you believe that we may have collected personal information from a child under 16, please contact us at [email protected] and we will take appropriate steps to delete that information.

13. Changes to This Privacy Notice

We may update this Privacy Notice from time to time. When we do, we will revise the “Last updated” date at the top. If we make material changes, we will notify you by posting a prominent notice on the Site or by other appropriate means.

We encourage you to review this Notice periodically to stay informed about our privacy practices.